If you wish to provide readings for your course, please use the University Libraries’ Electronic Reserves system. When you use the Electronic Reserves service, library staff will seek the required clearances and pay any applicable royalty fees, if the proposed use of any copyrighted work appears to go beyond fair use limitations.
Using the Electronic Reserves System
The following steps must be completed by each instructor submitting readings (regardless of number of readings) for digitization into the University Libraries’ Electronic Course Reserves for student use.
Online Electronic Reserves Form
1. Please be prepared to submit complete information for each article:
- Author(s)/translator/editor(s) of book/article
- Book/journal title AND chapter/article title
- Exact page numbers
- Publisher name (division, if applicable, and any other identifying information)
- Most recent date of publication of book
- Journal volume and number
- (For online sources) A complete URL for linking purposes
Each citation must include all page numbers. Providing a chapter title (even if you are not using all consecutive pages in a chapter) is helpful.
Library staff will verify each citation using the information provided, as well as attempt to find missing information when possible.
Submit any written permission letters you have received, or any other pre-authorization to use copyrighted materials, such as student authorization forms.
2. After you have submitted the online form, place all readings in a pocket folder or envelope and deliver it to the Circulation Desk at the Johnson Center Library (Fairfax), Mercer Library (Prince William) or Arlington Campus Library (Arlington.)
The quality of the digitized version stems from the quality of the copy, so please provide a clean copy with no black edges.
Paper clip each photocopied article/book chapter.
Please include a copy of the copyright information (often found on the front or back of the title page) for each book from which you have taken an excerpt. This information will help the Electronic Reserves staff identify the copyright holder.
Many book publishers do not currently grant permission for digitizing any part of their titles. If this is the case for any item you have requested, it is not a decision made by the Electronic Reserves of Copyright Resources Office Staff. The University Libraries is required by law to comply with limitations set by the copyright holder/owner.
